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The Holiday Tracker

How Employee Benefits Can Benefit You

How Employee Benefits Can Benefit YouPhoto by Brooke Cagle on Unsplash

How do you attract and train the very best employees? Think of them like an investment: a good investment, carefully managed can produce great returns. Here are some simple ways you can use staff benefits to benefit you.


This probably goes without saying, but…motivated and enthusiastic staff are more likely to work hard for your business. A competitive salary and benefits package are great motivation, not only to work hard, but to stay working hard for you.

Career Choices

Create a culture that encourages choices. A programme that supports career progression and building skills will make employees feel like you are invested in them and their future. An achievable career path is more likely to encourage staff to stay with you. Ultimately, if people are happy at work because they feel like they can grow and achieve, this is more like to be reflected in the work they do for you, and that can only be a good thing, right?

Show You Care

Instead of seeing your staff’s personal lives and work lives as two separate entities, consider how you support them when things go wrong at home. Simple gestures, can show staff that you care, and who doesn’t want to work hard for a company that cares? For example, a generous bereavement policy that allows staff the time they need to recover emotionally from the loss of a loved one will, in the long run, be much more beneficial to you. You want your staff in the right mind-set to do the job effectively. After all, grief can’t be left at the office door from 9-5.

Well Being

It makes sense when you think about it: happy and healthy employees are going to be more productive. It doesn’t take a lot of time, money or effort to take care of your staff’s well being. Simple things can make a big difference.

Do you promote work/life balance? Over worked staff who don’t switch off are more likely to burn out, and then cost you time and money. You could begin by setting an example. If your managers are sending/responding to emails during their holiday time, its sends a message that this is an expectation of staff too.

Can you offer more flexible hours, or give people the opportunity to work remotely? Perhaps you can provide unpaid leave for big events like taking care of a relative, graduations or the school nativity?

Remember to think about the health, as well as happiness, of your staff. Providing free flu jabs in the winter months is an effective strategy that benefits everyone: you are able to reduce the cost and disruption of unexpected sick leave, and you show that you are a business that prioritises the health interests of your employees.

In Conclusion

Whatever you choose to do, however big or small, don’t underestimate the power of showing employees that they are valued. Remember, a good investment, carefully managed can produce great returns.

Adding an Employee to The Holiday Tracker

Like most things in The Holiday Tracker, adding a new employee is incredibly simple to do.

From the Admin menu, click Add Employee.

You’ll be taken to the Add New Employee page where you can fill in the basics such as name and email address. Enter a password of your choosing, or click Generate to generate a strong password for the account.

Set the employee’s start date by clicking in the box to access a mini-calendar.

Holiday Entitlement

In the Full Time Holiday Entitlement box, enter the number of days’ holiday the employee is entitled to per year if they work full-time. Even if they don’t work full-time, as The Holiday Tracker will do the calculations for you. You’ve already entered their start date, and you’re going to input their work patterns, so it has everything it needs to know to calculate their actual entitlement for you.

Next specify whether you want to calculate their entitlement in Days or Hours. It’s best to leave this set to Days, unless the employee works different hours on different days, then setting it to Hours allows you to specify those hours as part of the work patterns, and The Holiday Tracker will calculate the entitlement figure in hours too.

To add this employee to a team and specify who is responsible for approving their holiday requests, you need to set a manager. Start typing the name of the manager and then select them from the list. If you don’t specify a manager, then the employee will be able to add their own holidays without requiring approval.

Finally, specify the employee’s work pattern by ticking the days they usually work, and if you’re calculating entitlement in hours, enter the hours they work too.

Leaving this box ticked ensures that the employee will receive their login details by email within seconds of you clicking the Add Employee button.

Once the employee has been added, you’ll be taken to their employee profile pages. From here you can record other useful information about the employee, such as driving license details and emergency contact details.

Under the Employment History page you can change their work patterns, their full-time entitlement figure and make minor tweaks to their entitlement each year using entitlement adjustments.

To return to the employee profiles pages at any point, click the cog symbol from the Employee List, or the top-right of an employee’s calendar page.

If you want to import employees from an Excel document or CSV file, you’ll find an “Add Employees in Bulk” button at the top-right of the Add New Employee page. Follow the instructions on the subsequent page to upload your employee data.

Case Study: Feller

Case Study: Feller

Welcome to the next in our series of customer case studies, giving you an insight into how The Holiday Tracker has helped companies around the UK simplify managing their annual leave and absence. In their own words.

This month we have Trevor Evans from Feller.

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